| Reference Number | 250034 |
|---|---|
| Position Level | TL5 |
| Department | Southeast Asia Department |
| Division | Office of the Director General, SERD |
| Location | Asian Development Bank Headquarters |
| Date Posted | Monday, January 27, 2025 |
| Closing Date | Monday, February 10, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Coordination Officer is assigned to the Office of the Director General, SERD (SEOD) within the Southeast Asia Department (SERD). You will be based at our Headquarters in Manila, Philippines.
You will report to the designated International Staff.
Your Role
As an Operations Coordination Officer, you will support the planning, monitoring and management of the department’s human resources, budget, and oversee administrative functions of the front office to support the achievement of key result areas. You will provide analytical and administrative support to SERD Management and coordinate with various functional departments within ADB.
You will:
- Lead the coordination of the department’s human resources administration in ADB Headquarters and resident missions (RM), specifically on staff recruitment and selection, vacancy management promotion, transfer, redesignation, outposting, training requirements, resignation, and retirement.
- Co-lead the review and analysis of the department’s staff resources and level complement allocation, including strategic departmental workforce, and succession planning.
- Provide support and advice to SERD Management and division/RM HR focal points about staff recruitment, selection and personnel administration, including drafting and/or reviewing of staffing proposals, and job descriptions.
- Plan and monitor the implementation of departmental staffing plans, including institutional initiatives, e.g. Gender Action Plan, Diversity and Inclusion, and Staff Engagement Survey.
- Coordinate the preparation of the department Work Plan; Collect inputs and prepare draft write-up for annual Work Program and Budget Framework focusing on staffing and people KPIs. Contribute in the planning and delivery of administrative functions to support SERD Management Team including, among others, review of documents received from the divisions/RMs relating to personnel, budget and administrative matters prior to Department Head’s approval.
- Manage and monitor the implementation and allocation of external training fund, rewards and recognition programs, division and resident mission retreats, and staff recreation activities.
- Prepare and monitor the department’s annual and midyear budget; coordinate with the Budget and Management Services Division (BPBM) regarding budget policies, procedures and systems; and maintain related databases and systems.
- Undertake activities required for special project assignments and other analytical requirements on staffing and other HR-related actions.